Guidelines on Making a Museum Deposit

Balmoral BootsThe Alfred Gillett Trust will take the same care and precautions for the protection of the donated item(s) whilst they are in its custody as it does for those in its permanent collections. Except in the case of negligence on the part of itself, its officers or employees, the Trust does not accept liability for the loss of, or damage to, or deterioration in, the item(s) as described on entry into the collection. No valuation indicated verbally or written on this form at the time of deposit will be admitted by the Trust.

When item(s) are left in the Trust’s heritage collection for whatever reason, a copy of the Museum Entry Form will be given to the depositor as a receipt. This must be presented when the item(s) are returned to the owner or their representative. Both it and the Trust’s copy of the form will be signed by the person receiving the items to acknowledge their receipt in a satisfactory condition. The owner (or the owner’s representative) and the Trust will retain their respective parts of the form.

Enquiries & Identifications

Neither the Trust, nor it employees or agents, can accept any responsibility whatsoever for an opinion that may be expressed on items submitted for examination. Opinions may be given only to the owner of an item or to the representative of the owner.

The Trust’s employees or agents are not authorised to give valuations, to assist in the disposal of private property, or to express opinions regarding the merits of business firms.

It is the depositor’s responsibility to collect item(s) left for identification within 4 weeks of the date of the form. In the event of the item(s) not being collected within that period, the Trust reserves the right to dispose of the item(s) as it thinks fit after a period of 4 months from the date of the form.


The Trust limits those items which it may acquire. Not all offers of loans, donations or sales can be taken up. If the Trust does not accept such an offer, the owner will be advised in writing. In the event of items not being collected within 4 months of the date of the form, the museum reserves the right to dispose of the item(s) as it thinks fit.

In the case of acquisition by the Trust of the item(s) by gift or sale, the owner (or a person authorised to act on behalf of the owner) transfers to the Trust absolute ownership of those items, together with any rights of copyright for reproduction held by the owner in respect of those items, without condition.

The Museum Entry Form acts as a first receipt for material offered for loan; if accepted, loan items will be subject to a separate loan agreement, to which additional conditions (including specific return date and agreed valuation) will apply. Loans are never accepted for an indefinite period, but may be renewed.

Special Conditions

If special conditions, additional to the above, are agreed between the Trust and the owner/depositor, these should be recorded on a separate sheet, to which the owner/depositor and an authorised museum representative must both be signatories.


Comments are closed.